Wedding Printables — Free Printable PDF Maker

Everything a wedding puts on paper comes from one list

A wedding's paper problem looks like eight problems and is really one. The place cards are your guest list one name at a time. The escort cards are the same list sorted so somebody can find their own name at the door. The seating chart is the list grouped by table. The guest list is the list itself. Every tool that treats these as separate jobs makes you type your guests into it over and over, and then lets the copies quietly disagree about who is sitting at table 4.

So this asks for the list once. Paste it in — Layla Haddad, 4 — and switch between the printables with tabs. Assigning a guest to a table assigns them everywhere at once, because there is nothing else for it to assign.

What actually comes out of the printer

Sheets you can cut, at the sizes stationers use, laid out for the paper you own.

Place cards print four to a sheet as folded tent cards, 3.5 by 2 inches folded, with a dashed fold line down the middle and hairline trim marks at every edge. Escort cards print ten to a sheet, flat, sorted alphabetically — because a guest at the entrance is hunting for their own name and any other order makes two hundred people queue. Table numbers print two to a sheet at 4 by 6 inches, the size that drops straight into an ordinary photo frame, with an optional table name under the numeral. Menus print two to a sheet at 4 by 9 inches, the tall shape that sits in a folded napkin. Programs print two to a sheet at 5.5 by 8 inches. The seating chart, the day timeline and the guest list each take whole sheets and flow onto as many as they need.

Every sheet is drawn at 300dpi — the resolution below which lettering at place-card size visibly softens — and the PDF's pages carry their true physical size, so printing at 100% scale gives you cards that measure what this page said they would.

A note about dark palettes, and ink

Pick a dark palette and the cards print as that palette's metal on white rather than as a dark ground. This is deliberate and it is a printing decision, not a design preference: a full-bleed dark sheet out of a home printer comes back soaked and cockled, with a white margin the printer physically refuses to cross, having spent a cartridge on one table's worth of cards. You still get the palette's character in the lettering and the rules. You get it on paper that lies flat.

What this cannot do, and what does

It prints paper. Paper cannot ask anyone whether they are coming.

That is worth saying plainly, because it is the line between this tool and the thing that costs money. A seating chart assumes you already know who accepted. A place card assumes somebody told you they were bringing a partner. The guest list here is a document you maintain by hand — it can be exported to a spreadsheet and printed for the door, but it will never fill itself in.

Knowing who is actually coming means an invitation each guest can reply on: a page you send, a reply that lands back in a list, a headcount and meal choices that update themselves, and a named link per guest so you know who opened what. That is the wedding invitation builder, and it is what this tool hands your names to when you are ready. Until then, print as much as you like — nothing here expires, and nothing here asks who you are.