Wedding Entry Passes: QR Code Check-In for Every Guest

A wedding entry pass is a unique QR code issued to each guest the moment they RSVP. An usher scans it from an ordinary phone at the door, and it admits that one guest exactly once — so a forwarded screenshot can't double as a second ticket. It replaces the guest-list spreadsheet an usher squints at in the dark with something they can actually check against a face.

Last updated: August 2026

The guest list lives as a spreadsheet for months. It's sorted, argued over, trimmed, re-sorted. Then the wedding day arrives, and the spreadsheet has to do something it was never built for: stand at a door and decide, in the two seconds before the next car pulls up, whether the person walking toward the hall is actually on it. That's the moment a wedding entry pass exists for.

What is a wedding entry pass, and why does the door need one?

At the door, a guest list stops being a spreadsheet and becomes a person standing in front of an usher. Reading names off a printed sheet under evening lighting, matching them against faces nobody at the door has met before, is slow and error-prone even with the best intentions — and it gives a determined uninvited guest an easy way through, since nobody's checking anything more specific than a name that might be misspelled or misheard anyway.

A wedding entry pass fixes this by moving the check from "is this name on the list" to "is this code valid right now." Every guest who RSVPs gets their own QR card — sent with their invitation, saved to their phone like a boarding pass. At the door, an usher opens the scanner on an ordinary phone, scans the code, and gets an instant yes or no. No name-matching, no guesswork, no clipboard.

How do I set up QR check-in for my wedding guests?

1. Build your invitation and turn on RSVP. Design your card, add your events, and switch on online RSVP so guests reply through the page instead of a group chat headcount.
2. Publish the invitation. Designing and previewing are free; publishing is the one payment, and it's what activates entry passes for your guest list.
3. Share the one link with your families. You send it yourself — in the group chat, by text, however your family already shares things. Nobody at MumenLabs messages a guest on your behalf.
4. A pass is issued automatically on each RSVP. As soon as a guest replies, their own QR entry pass is generated and attached to their confirmation — nothing for you to create by hand, no separate ticketing step.
5. Open the door scanner on the day. Hand an usher any phone, open the scanner, and they're ready. No special hardware, no app to install on their end either.
6. Scan each guest in as they arrive. A valid, unused code shows green and admits; a code that's already been used shows exactly that, so the usher can act on it instead of guessing.

Do guests need an app to use their pass?

No. The pass lives at a link that opens on any phone, the same way the invitation itself does — no app, no account, nothing to install. A guest with no smartphone at all can print the pass or bring the QR code on a physical card, and it scans exactly the same way at the door.

What happens if a guest loses their pass link?

Nothing is lost, because the pass isn't a file that can go missing — it's a link tied to their RSVP, and it arrives with the confirmation email they get when they reply. Their first stop is that email. If they can't find it, you can: every pass for every guest is listed on your own Guests screen, so you can copy that guest's pass link and send it straight to them. Re-issuing never creates a second pass either — the same seat keeps the same code, so nobody ends up holding two.

Can two people use the same pass?

No — and this is the actual point of QR check-in over a printed name list. A pass admits exactly once. If a guest forwards a screenshot of their pass to a plus-one, or a code gets shared further than intended, only the first scan gets through the door; the second scan of the same code comes back as already used. A name on a printed sheet can't do that: two people can claim the same name, and there's nothing there to catch it. A code that's been consumed can't be reused, full stop.

How many entry passes are included?

Fifty. Every wedding invitation published through MumenLabs includes QR entry passes for the first 50 guests as part of the $99 publish fee, alongside the painted invitation card, online RSVP with unlimited replies, and 18 months hosting. If your list is larger, passes are added by the hundred: +150 passes for $75, +400 for $180, or +1,000 for $400. Each size can be bought once and the sizes stack, so a 200-guest wedding comes to $174 all in, 450 guests to $279, and 800 guests to $499.

The invitation itself, the shareable link, and every RSVP reply never cost more, no matter how large the list grows — the link can be forwarded to as many family group chats as needed, and replies are unlimited and free. The only thing that scales with guest count is entry passes for the door. If nobody is checking guests in at the door — an open house, an event with no formal entry point — there's no reason to buy a pass pack at all.

An issued pass is also permanent: running out of the pool only stops new passes from being created going forward, and it never invalidates a pass a guest is already holding. Nobody who's already RSVP'd loses their way in because a later guest pushed the count over a threshold.

	Printed guest list	Wedding entry pass (QR)
Checking a guest in	Read a name off a sheet, match to a face	Scan a code, get an instant yes/no
A forwarded screenshot	Can walk a second person straight in	Scans as already-used the second time
Works in low light / a crowd	Slow, error-prone	A phone camera does the reading
Extra hardware for ushers	None needed, but slow	None needed — any phone with a camera
Cost as the list grows	Free, but weaker security at scale	Added by the hundred, stacking, one-time

For the guests who shouldn't be getting a pass at all, pairing entry passes with a tighter list up front matters more than the door tech — see how to stop uninvited guests from crashing your wedding for the earlier-stage fixes, and how to cut down your wedding guest list if the list itself needs trimming before you even get to the door. And because passes are tied to actual RSVPs rather than a guessed headcount, they double as one of the more reliable ways of getting an accurate wedding headcount before the caterer needs a final number.

Frequently asked questions

Do guests need an app to use their pass?

No. A guest's pass opens on any phone through the same link as their invitation — no app, no account, and nothing to install before or during check-in.

What happens if a guest loses their pass link?

They haven't lost anything permanent — their pass is tied to their RSVP, so reopening the invitation link they already have brings them straight back to it, no resend required.

Can two people use the same pass?

No. A pass admits exactly once; a code that's already been scanned shows as used on a second attempt, so a forwarded screenshot can't function as a second ticket.

How many passes are included?

Fifty are included in the $99 publish fee. Beyond that, passes are added by the hundred — +150, +400, or +1,000 — and only if you're actually checking guests in at the door.

Give every guest their own pass, before the day arrives

The guest list only has to survive one real test — the door, on the day, with a car pulling up every few seconds. Design your wedding invitation card with online RSVP switched on, and every guest who replies gets their own QR entry pass automatically, ready for an usher to scan from an ordinary phone. Preview it for free, and publish your wedding invitation with QR entry passes once it's ready — $99, once, no subscription.